non-labour-travel-cost-billing-strategy
Non-Labour Provider Travel Cost Billing Strategy
Grounding Summary
EYC's iinsight system was configured only for travel time (labour costs), leaving non-labour travel costs — kilometres at $1.00/km, parking, and tolls — completely unclaimed. Four specific non-labour travel codes exist (two for Cat 07, two for Cat 01 Core bypass), none of which were in the system. Strategically, billing non-labour costs to the Category 01 Core bypass codes (01_799_xxxx) via cross-category claiming preserves Category 07 Capacity Building funds for actual coordination hours — a particularly important tactic when a digital lock has been applied to Category 07.
Detail
The System Gap
EYC's iinsight configuration only allowed billing for the time spent travelling (labour costs, billed under the standard SC codes with claim type TRAN). The system had no provision for "Provider Travel — non-labour costs": the actual kilometres driven, parking fees, and tolls. These costs are NDIA-allowable but were entirely absent from the billing architecture, resulting in EYC leaving legitimate revenue unclaimed.
The Four Non-Labour Travel Codes
| Code | Description | Budget Source | Service Level |
|---|---|---|---|
07_799_0106_6_3 |
Non-labour travel — Cat 07 | Capacity Building | Level 1 SC, Level 2 SC, PRC |
07_799_0132_8_3 |
Non-labour travel — Cat 07 | Capacity Building | Level 3 Specialist SC |
01_799_0106_1_1 |
Non-labour travel — Core bypass | Core (Cat 01) | Level 1 SC, Level 2 SC, PRC |
01_799_0132_1_1 |
Non-labour travel — Core bypass | Core (Cat 01) | Level 3 Specialist SC |
All four use claim type TRAN. Rate: $1.00 per unit (km, or exact cost for parking/tolls).
The Strategic Cat 07 vs. Cat 01 Choice
The NDIA intentionally created cross-category travel codes (the 01_799 series) to allow Capacity Building providers to draw travel expenses from the participant's Core budget instead of their Capacity Building allocation.
The key use case: If a participant's Category 07 has been digitally locked (all funds stated to a specific item), a 07_799 travel claim will be rejected because there are no flexible funds in that bucket. The 01_799 bypass code draws from Core instead — bypassing the lock entirely.
Even when Category 07 is not locked, claiming non-labour travel from Core is strategically sound: every dollar of travel cost drawn from Category 01 leaves a dollar more in the limited Category 07 Capacity Building envelope for actual coordination and coaching hours.
Rates
- Kilometres: $1.00 per km (to client and back to usual place of work)
- Parking and tolls: billed at the actual cost, $1.00 per unit entry in the Bulk File
Legislative Connections
| Document | Reference | Relevance |
|---|---|---|
| NDIS Pricing Arrangements and Price Limits 2025-26 V1.1 | pp.23, 73–74 | Non-labour travel codes, cross-category claiming permission |
| NDIS Pricing Arrangements and Price Limits 2025-26 V1.1 | Level 3 SC section | 07_799_0132_8_3 and 01_799_0132_1_1 — confirmed 2026-05-02 and added to Price Codes Master |
Related Articles
- concepts/provider-travel-non-labour-costs — Non-labour travel codes and claiming rules
- concepts/cross-category-claiming — Cat 01 Core bypass strategy explained
- concepts/digital-lock — Locked Category 07 necessitates Core bypass
- concepts/category-07-funding — Capacity Building envelope preservation strategy
- concepts/core-budget — Core bypass codes draw from flexible Core
- concepts/support-coordinator — Level 2 SC travel billing
- concepts/level-3-specialist-support-coordination — Level 3 non-labour codes (provisional)
- concepts/registration-group-r106 — R106 codes: 07_799_0106_6_3 and 01_799_0106_1_1
- concepts/registration-group-r132 — R132 codes: 07_799_0132_8_3 and 01_799_0132_1_1
- concepts/psychosocial-recovery-coach — PRC uses same non-labour codes as Level 2 SC
- concepts/bulk-file-upload — TRAN claim type for non-labour entries
- sources/RS-10-T3-non-labour-travel-cost-billing-strategy-2026-05-02 — source
Entity Tags
- Provider: EYC (Essentially Your Choice)
- System: iinsight, NDIS Bulk File Upload
- Role: Support Coordinator, Psychosocial Recovery Coach
Change History
| Date | Change | Context |
|---|---|---|
| 2026-05-02 | v1.0 — Initial article created | Ingest / NbLM preprocessed source RS-10 T3 |
| 2026-05-02 | v1.1 — Open question resolved: 07_799_0132_8_3 and 01_799_0132_1_1 confirmed against PAPL 2025-26 V1.1; Legislative Connections updated |
Sonnet Phase E post-confirmation |